Word Basics: Get Productive Fast

Discovering Microsoft's Key Word 2003 Enhancements

On September 29, 2003, Microsoft Word turned 20 years old. What could possibly be added to software this mature and comprehensive? A lot. In Word 2003, Microsoft has focused on extending Word in several key areas. These include

• Research tools

• Collaboration improvements

• Document security

• Productivity

• XML support

Using Word's Program and File Recovery Features

Word 2003 and Office 2003 include features designed to make them more resilient, and more capable of fixing both themselves and damaged document files.

These features cannot solve every problem you encounter with Word 2003; however, they should assist with many, if not most, of them—and, especially, help avoid much of the lost work and inefficiency that results from crashes and damaged files.

In the following sections, we introduce the Word 2003 program and file recovery features that will be most important to day-to-day users.

Recovering Documents with the Document Recovery Task Pane

If Word 2003 crashes, it displays a dialog box that gives you options for what to do next. By default, Word restarts and attempts to recover your work; if you don't want this to happen, clear the Recover My Work and Restart Microsoft Word check box.

If you have an Internet connection, you can also send Microsoft an error report that summarizes the technical aspects of the crash. To see what the report contains, click the Click Here link. Microsoft says it will treat the report as confidential and anonymous.

If you want to send the report, click Send Error Report. Word transfers the report, keeping you updated as to its status.

When the error report has been submitted, if Microsoft has information about how to prevent the problem, a dialog box appears containing a More Information link. If you click More Information, a Web page appears containing information on the problem and how it might be prevented or worked around.

If you prefer not to send an error report to Microsoft, click Don't Send. Word

Building Slicker Documents Faster

Disabling or Hiding Automatic Spelling and Grammar Checking

Automatic spelling and grammar checking isn't everyone's cup of tea. Many people appreciate the way it catches typos and other inadvertent errors as they make them—without going through the trouble of a formal spelling or grammar check. Others find it distracting and want to turn it off immediately—especially the grammar checker, which has improved but is still far from perfect. Automatic spelling and grammar checking also slows down Word slightly.

If you prefer not to use automatic spell checking or automatic grammar checking, you can easily turn off one or both of them. Choose Tools, Options, and click the Spelling & Grammar tab in the dialog box that appears. Then, to disable automatic spell checking, clear the Check Spelling as You Type check box. To disable automatic grammar checking, clear the Check Grammar as You Type check box. When you're finished, click OK and your document is now free of red and green wavy lines.

Checking Spelling Through the Spelling and Grammar Dialog Box In addition to the streamlined spelling and grammar tools Word makes available through the shortcut menu, Word provides a powerful spelling- and grammar-checking dialog box that gives you even more options for fixing your current document—and improving the way you check future documents. To access it, click the Spelling and Grammar button on the Standard toolbar, or press F7.

A Closer Look at the Grammar Checker Word's grammar checker, like all contemporary grammar checkers, follows rules that identify potential writing problems. Word's grammar checker has gradually been refined; however, it still cannot "understand" your documents the way a friend, co-worker, or English teacher would, so it's best to have modest expectations. On a good day, the grammar checker might pleasantly surprise you—catching things you would never have noticed. On another day, it may flag many "errors" that are, in fact, not errors at all. Later, you'll learn to personalize the grammar checker to catch only the types of errors you actually make, with fewer false alarms.

AutoCorrect: Smarter Than Ever Unless you tell it to do otherwise, Word automatically corrects thousands of the most common spelling mistakes—even using suggestions built into the spell checker that it didn't use before. That's not all. Word also performs the following tasks: Makes sure that you start all your sentences with a capital letter Corrects words you inadvertently start with two capital letters Capitalizes days of the week, such as Tuesday Fixes things when you inadvertently press the Caps Lock key Replaces character strings such as (c) with symbols such as © Replaces Internet "smileys" such as :) with Wingding symbols such as A

Working with Smart Tags

What if a word processor could automatically tag certain phrases as belonging to specific categories, and give you tools for using that text in new ways? For example, what if your document recognized when you typed a date, and offered to schedule a meeting for you? What if it recognized a name and provided commands for adding that name to your Outlook contact list, or for sending an email to that individual? With Word 2003's Smart Tags feature, you can do this, and far more.

Why Styles Are So Valuable

Styles are one of Word's most powerful time-savers, for five important reasons.

First, styles can dramatically reduce the time it takes to format a document—often by 90% or more. Second, styles can help you make sure that all your documents look consistent, with very little effort on your part. Third, if you export your Word document to a desktop publishing program, you can generally use Word styles to help automate the work done in that program. Fourth, if you need to change the way your styled document looks, you need to change only a few styles, not hundreds of manual formats.

Changing Styles

In the past few pages, you've learned how to create new styles. However, you can also make changes in existing styles. If you want to make systematic changes in a style, you can use the Modify Style dialog box. If you want to make simple changes to a style, it's easier to use the Styles and Formatting task pane.

Managing Styles Before you start accumulating new and changed styles, give a little thought to how you'll manage them. Managing styles involves the following: Deciding which styles should be placed in templates, and organizing those styles in the templates associated with specific kinds of work Naming styles so that you and your colleagues understand their purpose Occasionally moving styles or deleting styles you no longer use You can perform some management tasks in the Style dialog boxes you've already studied. For other tasks, such as moving styles between templates, you use the Organizer, described later in this chapter. How to Choose Style Names Spend a few moments thinking about how to name your styles. Keep the following tips in mind: Name your styles based on their function, not their appearance. Don't name a style Arial 48 Bold; what if you decide to change its appearance someday? Rather, name it based on how you expect to use it—for example, Front Page Headline. (This is one of the key disadvantages of simply using Word 2003's list of formats instead of styles—and one reason most sophisticated users will continue to work with styles instead.) Keep your style names as consistent as possible. Imagine that you use a set of styles for only projects involving Omega Corp. Consider starting each style name with O. That way, they'll all be listed together—and you'll be less likely to inadvertently use them in projects that don't involve Omega. The catch with using descriptive style names is that they could also become quite wordy. This can become problematic if you also like to type your style names in the Style box to select them. It takes too long to type a long name, and if you make a mistake, Word creates a new style, which isn't what you want to happen. You can have it both ways. Use aliases. An alias is an abbreviated style name that Word recognizes in place of the full style name. For example, if you have a style named Major Headline, you might want to use the alias MH. You can create an alias from either the New Style or the Modify Style dialog box. Type the style's full name, add a comma, and then type your alias. For example, to create the style Document Summary and assign the alias DS at the same time, enter Document Summary,DS Both the full name and the alias appear in the Style box, but you can select the style by typing only the alias.

The Visual Word: Making Documents Look Great

Opportunities to Use Graphics Effectively

Every year, your documents must compete for attention in an increasingly sophisticated visual environment. Using Times New Roman and Arial fonts isn't enough anymore; today's best documents are visually rich, incorporating high-quality graphics and various other visual techniques. This chapter focuses on Word's powerful capabilities and resources for importing and using graphics—along with some "dos and don'ts" for using graphics effectively.

Word permits you to add virtually any image to a document:

• Images you capture with a digital camera or scanner

• Images provided by your organization, such as company logos

• Bitmapped images you create or edit using software such as Adobe Photoshop or JASC Paint Shop Pro, or that you adjust and import from Microsoft Office Picture Manager, a new application included with Microsoft Office 2003

• Vector images you create or edit using software such as Adobe Illustrator

• Vector images you import from Microsoft Word and Microsoft Office's built-in Clip Art library, or clip art Microsoft provides on its Web site

Before going further, you may find it valuable to perform a brief inventory of your graphics resources and the opportunities you may have to improve your documents through the use of graphics:

• Can you more effectively promote your corporate identity by adding your corporate logo or signature to more of your forms and documents?

• Do you create documents that would benefit from directly relevant photographs? For example, if you appraise real estate, would it improve your reports to include scanned photos, or photos taken on a digital camera of homes and properties?

• Would it save you time to send documents by fax directly from your computer, rather than printing them on stationery? If so, consider creating stationery templates that incorporate your logo and scanned digital signatures that can easily be imported into your documents.

• Are your newsletters and other customer communications too "gray"—all text and headlines, with no visuals to keep your reader's attention? Consider using a mix of original photography and digital clip art resources available through Microsoft Office Online, other Web sites, and low-cost CD-ROMs.

All these scenarios and options are covered in this chapter.

Finding and Inserting Images Through the Clip Art Task Pane

Microsoft Word and Office come with their own library of clip art, as well as two related tools for accessing it: the Clip Art task pane and the Microsoft Clip Organizer applet.

Finding Other Sources of Images

You may find that the clip art you need cannot be found on the Office CD-ROM, or even at Microsoft Office Online. Fortunately, many other sources of clip art are available. In the following sections, we review two of them: clip art libraries available on CD-ROM, and non-Microsoft Web resources.

Editing Images to Serve Your Needs

Regardless of how you've inserted images into your documents, you may need to modify them to serve your needs more effectively.

At the least, you'll probably need to reposition and perhaps resize your images to integrate them into your document. However, you can do much more. Graphics can be cropped, brightened, recolored, and even redrawn. You can also adjust how graphics work with other page elements.

Positioning and Sizing Images

Before you insert an image, you position your insertion point where you want the image to appear. Still, it's likely that you'll have to make adjustments to the image's size or position after it is placed in your document. The next few sections show you how.

Adding Alternative Text to Your Image If you're creating Web pages, always include alternative text that can appear in place of images. Alternative text appears in the following circumstances: When a Web page is displayed in a browser with images turned off (to increase speed) When a Web page is displayed in a browser customized for an individual with a visual disability (the alternative text can be read aloud by the computer, whereas an image cannot) When an image cannot be accessed from the Web server In Internet Explorer, as a ScreenTip that can be used to explain an image

Understanding How Word Drawings Work

Before you start working with Word's drawing tools, it's helpful to understand the types of images they create. Word's drawing tools create vector graphics. This is to say that they create digital images through commands and mathematical statements that instruct your computer where to place points, lines, and shapes. This is in contrast to bitmapped graphics, such as digital photos, which simply assign color data to each pixel in an image. Vector graphics have two important advantages over bitmapped graphics. First, they can be enlarged or stretched without blurring. Second, they are generally far smaller, leading to smaller files.

Word calls its vector graphics drawing objects. These drawing objects can be edited separately or grouped so that they can be edited together. They can also be layered so that some components of your drawing appear "on top of" others. You'll learn how to use the grouping and layering tools later in the chapter.

Because Word drawing objects are made of lines and shapes, you can often edit drawings to remove elements you don't need and add elements you do want.

Controlling Colors Without color, your drawing objects are merely outlines. Word enables you to choose from a full range of colors—including shades of gray—to fill your objects, change your borders, and modify your text. In addition, you can fill your shapes with multicolor gradient blends, preset textures, and even user-selectable pictures. CAUTION Not all printers and monitors accurately reproduce the colors you choose. If accurate color is important, print a test copy, or display a test file using the monitor/printer combination where you expect your document to be viewed. Changing Fills and Line Colors Shapes you create with Word's drawing tools (except for lines and arrows) have two parts that can be colored. Although the interior fill color is the most obvious, you can also control the border color separately. The easiest way to change a fill or line color is by clicking the correct button on the Drawing toolbar. The Fill Color and Line Color buttons both have option arrows that open similar Color menus with 40 color swatches and extended options. Click any of the onscreen colors to change either the fill or the line color of your selected drawing object. Clicking the No Fill or No Line options makes those respective choices transparent.

Word 2003: Almost a Full-Fledged Desktop Publishing Program What program comes with the capability to create multicolumn layouts, smoothly import any kind of graphics, use slick design techniques such as drop caps, and even embed fonts for delivery to a professional printer? It's the same program that provides built-in brochure designs, custom fonts, clip art images, and drawing and font effects software. Yes, Word 2003 does all that.

Using Publication Layouts from Microsoft Office Online

Microsoft provides a growing collection of publication templates through the Microsoft Office Online Web site. To choose "desktop publishing" templates for Word, do this:

1. Choose File, New.

2. In the New Document Task Pane, click Templates Home Page. Internet Explorer displays the Microsoft Office Online home page.

3. Click Marketing Materials (in the Marketing section).

4. Browse among the brochures, booklets, ads, flyers, posters, print and email newsletters, and other materials provided there. Templates with the Microsoft Word icon are designed for Word; other templates are designed for Publisher and other Office programs.

5. Click the Hyperlink of the template you want.

6. On the next screen, click Download Now.

7. Click Accept to accept Microsoft's License Agreement.

8. Click Continue. Word reopens, showing a new document based on the template you downloaded.

Industrial-Strength Document Production Techniques

An Overview of Word's Mail Merge

Mail merge is the process of creating custom mailings (or other documents) that combine unique information with standard text to create a set of unique documents—typically, one for every recipient. Word's mail-merge feature gives you the power to customize your message for just a few people—or for thousands at the same time.

To successfully run a mail merge, you need to understand two fundamental concepts. The first concept is this: You need a main document and a data source.

The main document contains the text that you want to remain constant. The main document also contains instructions about which changeable text Word should import and at which point it should import it. These instructions are called merge fields.

Your second file, the data source, contains the text that is to change from one form letter (or envelope or label or directory page) to the next. Your data-source file can consist of a table in a Word document, or it can be an Access database, Outlook contact list, or Excel worksheet. It can also come from various other sources, such as dBASE-compatible (DBF) database files.

The second concept is this: Merging is a step-by-step process, far more than many other tasks you perform in Word. Microsoft thoroughly revamped Word's mail-merge feature in Word 2002 to make this step-by-step process easier to follow, introducing a new Mail Merge Wizard task pane to replace the Mail Merge Wizard dialog box that was used for nearly a decade. If you've shied away from Word mail merges in the past, due to their complexity, you'll find that the revamping of the process has made the job far easier. Having radically changed mail merge in Word 2002, Microsoft has left it virtually unchanged in Word 2003.

Word's Mail Merge Wizard task pane enables you to create mail merges for five types of documents:

• Letters. When you create a form letter, Word creates a new letter for each set of merge data (that is, each individual recipient).

• E-mail messages. When you create an email merge, Word creates a new email for each recipient.

• Envelopes. When you create envelopes, Word creates a new envelope for each recipient.

• Labels. When you create labels, Word creates new labels for each recipient.

• Directories (called "catalogs" prior to Word 2002). When you create a directory, Word creates only one new document that contains all the merged data. Word repeats any standard text you add to the directory main document for each set of data.

Troubleshooting What to Do When Word Disregards Character Formatting in Your Data Source Mail-merged information takes on the formatting of the merge field in the main document; any formatting you apply in the data-source document is ignored. Format your merge fields in the main document to make merged data appear the way you want. You may also be able to use formatting switches available to Word fields to achieve the formatting you're looking for. For more information about using field switches to control the appearance of text, dates, and values, see "A Closer Look at Field Formatting," p. 789. What to Do When Merge Fields Print Instead of Information from the Corresponding Records Adjust your Print options—they're probably set to print field codes rather than field results. Choose Tools, Options, and click the Print tab. Then, remove the check from the Field Codes check box in the Include with Document section. What to Do When Your Merged Documents Contain Blank Lines You Don't Want Sometimes you can solve this problem by clicking the Merge button to display the Merge dialog box, and clicking the Don't Print Blank Lines When Data Fields Are Empty option button. If blank lines are appearing where you've used an If, Ask, or Set field, try to insert the field within an existing paragraph, not in its own paragraph. If your document format won't allow this, format the paragraph mark as hidden text. Then, before you print, make sure that hidden text doesn't print. Choose Tools, Options; click the Print tab; clear the Hidden Text check box; and click OK.

The Benefits of Outlining

Word's outlining feature gives you a quick and convenient way to organize (and reorganize) any document or Web page. The larger your documents, the more valuable you will find the organizing capabilities that outlining provides. As you'll see, with outlining it's easy to view your document at a very high level, then drill down to any specific element that needs attention, and move large blocks of text easily. In other words, you can see the forest and the trees—and work with both.

You can use outlining to plan your document before you start to write. First, brainstorm—and enter the content you want to include in rough form. Then use Word's outlining tools to reorganize the text and decide what should be emphasized and which areas are minor details subordinate to more important points.

The Role of Heading Styles and Outline Levels in Outlining

To understand outlining, you must understand three concepts: heading styles, outline levels, and body text.

• Heading styles are built-in styles that Word provides for each level of heading in your document, from Heading 1 to Heading 9. These styles don't just carry formatting information; they also carry information about where the text fits in the hierarchy of your document. In other words, Word recognizes that Heading 1 is a first-level heading, Heading 2 is a second-level heading, and so forth.

• Outline levels provide a way for you to give the same hierarchical information for paragraphs in your outline that are not headings. For example, you may have a quotation that you want to treat as a second-level element in your outline for the purposes of your table of contents.

• Body text is text that is formatted with the Body Text outline level—in other words, text that does not have an Outline Level from 1 to 9 assigned to it. Typically, the paragraphs of text between headings in a document are body text. By default, text formatted in Word's built-in Normal or Body Text style carries the Body Text Outline Level. In an outline, if body text follows a heading, or if it follows other text formatted with an outline level from 1 to 9, Word treats the body text as subordinate

Controlling Your Outline View

You've already heard that Word's outlines enable you to "view the forest and the trees." In fact, you can control the exact level of detail you view at any time. It's as if you could not only view the forest or the trees but also specific leaves, branches, trunks, individual trees, or groups of trees as well.

Using Word's Automatic Outline Numbering

Have you ever had to number multilevel headings in a document—and then change the numbering every time you add or move one of them? In this section, you'll learn how to let Word insert and manage all your multilevel outline numbering for you.

Word includes seven built-in multilevel outline numbering schemes that can handle many of the documents or Web pages you're likely to create. To use one of them, first select the paragraphs you want to number. If you want to add numbering throughout the document, press Ctrl+A to select the entire document. Right-click in the editing window and choose Bullets and Numbering from the shortcut menu; then click the Outline Numbered tab

The Advantages of Master Documents

A master document is a document that provides a gathering place for multiple smaller documents—called subdocuments. Each of these subdocuments can be developed and edited separately, by separate users on separate computers. All of these subdocuments can be controlled centrally, through the master document. Subdocuments can be divided and combined as needed by the project's participants.

Master documents make it possible for many people to work on parts of a document while one person still controls the entire document.

After you've created a master document, you can reopen it any time you want, displaying all the subdocuments together. This gives you a quick, efficient way to see how all the components of your document relate to each other, even if individual subdocuments have been heavily edited by your colleagues since you viewed them last. You can use Word's navigation tools as if you were working with a conventional document rather than a collection of documents. You can also handle all the tasks that generally should be performed on the entire document at the same time, such as the following:

• Ensuring consistent formatting throughout

• Spell checking and ensuring consistent spelling of specialized terms

• Building an index and a table of contents

• Reorganizing the document, moving large blocks of text among chapters

• Printing

Word, the Internet, and XML

Web Page Development: Word's Strengths and Weaknesses

Word 2003 is a viable choice for the nonprofessional Web designer who may be already familiar with Word and reluctant to learn a new application. Using Word, even people with no HTML programming language experience can create basic Web pages with ease, including popular features such as scrolling text, frames, and cascading style sheets. However, Word lacks some of the high-end Web design features of an application like Microsoft FrontPage 2003 or Macromedia Dreamweaver MX, so someone who does Web design for a living would likely not choose Word for that work.

Word makes Web design easy by shielding the user from the raw coding, instead allowing the user to work in a familiar WYSIWYG (what you see is what you get) environment in which formatting can be applied with toolbar buttons and menu commands. Then when the document is saved, Word converts all that formatting to HTML coding that Web browser applications can understand.

Web Technologies Supported in Word

Word 2003 is similar to Word 2002 in its Web design features. Word supports all the basic HTML codes that you would expect for formatting, plus several other technologies and scripting languages and supplementing traditional HTML code.

Word supports all these types of Web content:

• HTML. Hypertext Markup Language is the lingua franca (medium of exchange) of the World Wide Web. Almost every Web page is built with this language. HTML, a simple formatting and organizational language, is ideal for the display of text, simple graphics, and hyperlinks. It doesn't do anything fancy like search a database or pop up dialog boxes. The appeal of HTML lies in its ease of use and universal acceptance.

• CSS. Cascading style sheets are used to define the layout of a document precisely. Style sheets are more powerful than the styles found in Word because style sheets can also specify page layout. A style sheet can be a separate document, or it can be embedded in each HTML page. Because browsers have different capabilities in how they interpret these styles, they interpret what they can and ignore the rest; that is, they cascade down in their interpretation and display what they are able to.

• XML. EXtensible Markup Language is more robust and extensible (hence its name) than HTML. You can define new tags and their uses at any time and in any way by referencing them in an associated text document. The strength of XML is its capability to use these new tags to identify specific information. This technology vastly improves the users' abilities to find specific-subject Web pages and opens the Internet up to even more data mining. Chapter 25 deals with XML in detail.

• VML. Vector Markup Language uses text to define geometric shapes, colors, line widths, and so forth. These words are then interpreted and displayed as graphical images in browsers that understand VML (Microsoft Internet Explorer 5 and higher). No matter what size circle you want to display, you use the same amount of text to define it. VML reduces the bandwidth required to send a graphical image from a Web server to a browser. This improves the browser page load time, improves image quality, and helps reduce Internet or intranet network congestion.

• JavaScript and VBScript. Both of these script-style programming languages are in common everyday use on the Web right now. These languages handle simple programming tasks without having to load a separate application. JavaScript is supported by the vast majority of browsers; VBScript is supported by only Microsoft Internet Explorer browsers. These languages enable you to program interactivity into Web pages.

Word Features Lost When Saving in Web Format

Some weaknesses in Word's capability to translate all its features to Web pages still exist, even with the latest improvements. Here are a few Word features that do not transfer when you save in any of the Web Page formats

• Versioning

• Passwords

• Word file headers/footers

• Newspaper-style column flow (though the text is unaffected

Creating and Saving a Web Page in Word In Word 2003, creating a Web page is much the same as creating a Word document. You do not need to open up a special environment or think differently about the contents of your page.

Previewing a Web Page

As you are building your Web page, you can view or preview your Web pages using Web Layout view and Web Page Preview.

Web Layout view (choose View, Web Layout from the menu or click the Web Layout View icon in the status bar) presents your document like a Web page.

Web Page Preview enables you to preview your Web page in a browser without first having to save the file. Click File, Web Page Preview on the menu to initiate the process. The file in Word is opened in your default browser for viewing. This ensures that what you are building in Word is indeed being displayed the same way in the browser.

An Overview of XML

A lot of attention has been given to the extensive support for XML that has been added throughout Microsoft Office and Microsoft Word. In this chapter we will discuss what XML is and what Word's support of XML can do for you.

Scenarios and Applications for Using XML in Word

Before diving off into the mechanics of how Word supports XML integration, let's review some of the reasons why this might be useful:

• Preparing content that can easily be repurposed in new ways— If there were a way in today's business environment to calculate the cost of reentering and reprocessing information, it would be mind-boggling. If the data can be created originally in a structure that is consistent and can be queried for analysis, then the cost of using the data in new ways can be significantly reduced. Word provides this capability by allowing these original documents (trip reports, product orders, expense reports, and so forth) to be integrated with an XML schema.

• Working with other productivity applications that recognize XML— How many times have you tried to use a particular document type on a computer only to find out that the application needed was not installed, or that the right converter was not available to let you use it? The nature of XML structured documents is such that the content of the document can be modified without affecting the underlying structure needed by the specific application. Word provides this capability by allowing these XML files from other applications to be opened and edited while maintaining the original XML structure.

• Generating data for business applications and processes— As more critical business applications and processes become dependent on XML, the capability to generate data directly to support them becomes essential. Word provides this capability through XML Solutions by supporting one or many XSLT transformations to be integrated with the XML schema.

• Using programmed "Smart Documents"— Smart Documents are documents that include integrated programming to help you while you are using them. Existing templates in Word can have Smart Document programming added to them so that they become "process aware" and know at any given time what stage of the process they are in. This programming can include database access to store or retrieve information if needed. Smart Documents are implemented through XML Expansion Packs in Word.

Working with XML Schemas The full power of XML stems from combining the flexibility to create tags using whatever names you want and in whatever structure you want with enforcing strict compliance to that structure. The rules that are used to enforce this strict compliance are called XML schemas. Word provides you with the ability to manage the schemas you have available and to control which schemas are enforced for a given document. Understanding XML Schemas An XML schema is an abstract description of the structure you expect to use in an XML file. In the schema file (normally named with an extension of .xsd), you will find things such as these: Namespace definition Object/tag types (element, complex type, attribute, and so on) Object/tag names Data types (string, date, and so on) Object/tag relationships (hierarchy, min and max occurrences, and so on)

Saving to XML

Word provides multiple options for saving XML files so that users have the flexibility to meet their business needs. XML files can be saved using the Microsoft Word document schema, WordML, XML data only based on the schema(s) attached to the document, or data only using a transformation.

Saving an XML Document Using WordML

To save an XML document that preserves all the Word document properties and settings, follow these steps

1. Choose File, Save As.

2. In the Save As dialog box, select XML Document in the Save as Type list.

3. Enter a filename in the File Name text box.

4. Clear the Save Data Only check box if it is checked.

5. Click Save.